TemplateLive
Free payslip template (Excel + PDF)
A payslip is the document an employer gives an employee showing salary, deductions, and take-home pay. This page offers a free payslip template as both an editable/self-calculating Excel file and a print-ready PDF — no email required. It includes salary, overtime, social security, withholding tax, and net pay fields, with an example and how-to guidance.
Thai SME ownerLast updated 2026-07-21
Download the template
Free download, no email required
Example document
Salary, overtime, deductions, and net-pay fields with formulas
Fields for social security and withholding tax
Serves as employee income evidence for loans or visas
Includes a filled example as a guide
How to prepare a complete payslip
1.Fill in employer and employee details
State the company or employer, employee name, position, employee ID, and the pay period (e.g. July 2569), so the payslip clearly identifies whose it is and which period. This matters when the employee uses it as income evidence.
2.Enter salary and other earnings
List base salary, overtime, commission, attendance bonus, or bonuses if any, itemized clearly, then total the gross earnings before deductions. Itemizing lets both sides verify the figures.
3.State deductions — social security and tax
Enter deductions such as the employee social security portion (at the rate and cap set for that year), withholding income tax, and any other deductions. Confirm the current social security rate and tax method with the Social Security Office and Revenue Department before real use.
4.Calculate net take-home pay
Subtract all deductions from gross earnings to get the net amount actually paid. In the Excel file, use formulas to reduce errors, then check the net matches what is transferred to the employee.
5.Add date and payment method
Finish with the payment date and method (e.g. bank transfer), then keep copies on both sides. A complete payslip helps the employee prove income and helps the employer summarize payroll costs at bookkeeping time.
What must a payslip include?
It should show the employer and employee, pay period, each earning (salary, overtime, bonus), each deduction (social security, withholding tax), the net amount received, and the payment date. Clear itemization makes it stronger as evidence.
How much social security is deducted from salary?
Section 33 social security is deducted at the rate and wage cap the Social Security Office sets each year, which can change. Check the current rate and cap with the Social Security Office (sso.go.th) before calculating so the payslip deduction is correct.
Can a payslip be used for loans or visa applications?
Yes. A payslip is income evidence banks and embassies often request. It should be complete and match the amount actually transferred. Some may ask for several months of payslips plus a bank statement.
Must an employer issue a payslip every month?
Issuing payslips is good practice and supports transparency between employer and employee, and serves as proof of payment and deductions. Check the current labor-law requirements for your business situation as well.
Create documents in MooMooNext
Create documents in MooMooNextRelated pages
Live
What is PND3?
PND3 is the withholding tax return for payments to individuals wages, service fees, commissions filed monthly by the 7th.
Read morePrivate BetaVAT, WHT, and eTax workflows
Prepare VAT, withholding tax, and Thai tax document data for review.
Read moreLiveFree receipt template (Excel + PDF)
A ready-to-use receipt template — free to download as an editable Excel file and a print-ready PDF to give customers as proof of payment, no email required.
Read more